Better tech, lower costs and no sales hassles for this medical practice.
A smarter copier leasing strategy delivers big wins for a growing medical practice.
The Challenge
A multi-location medical practice in Florida was facing rising costs and aging copier equipment. With five office locations and 17 copiers, their monthly leasing and maintenance bill had increased to $1,776. The client knew they needed better technology, but didn’t want to waste time negotiating with sales reps or reviewing confusing vendor contracts. That’s where Managed Services Group came in.
The Solution
MSG was brought on to audit the organization’s copier expense structure and develop a better leasing strategy. Our goals were simple but impactful:
- Lower monthly lease payments
- Upgrade equipment across all offices
- Secure more predictable, locked-in maintenance rates
- Source multiple competitive bids without involving the client in vendor sales calls
Leaning on our expertise and vendor management experience, we coordinated a competitive bidding process that prioritized performance, pricing and service quality. We managed the full process from start to finish, only bringing vendors to the table once the options were vetted and aligned to the client’s goals.
The Results
MSG helped the client replace all 17 copiers with brand-new, high-performance models, while significantly reducing their monthly lease cost and eliminating guesswork from the process.Not only did the client get more reliable equipment, they also gained peace of mind knowing they had secured long-term value — without being pulled into vendor negotiations.
- Monthly savings: $970
- Annual savings: $11,640
- Total savings over lease term: $48,541
- New monthly cost: $806